TOWN OF FARMINGTON
BOARD OF SELECTMEN
PUBLIC MEETING MINUTES
Monday, March 5, 2007
Selectman Present: Chairman Paula Proulx, Paul Parker, Martin Gilman,Gerald McCarthy and William Tsiros
Public Present: Water/Wastewater Dept. Head Dale Sprague, Chairman of Planning Board Charlie King and Sharon McKenney.
Chairman Paula Proulx called the meeting to order at 6:30pm.
Review of Minutes:
Paul Parker moved to accept the public minutes of 2-12-2007 as amended, Bill Tsiros seconded. Motion passed with all in favor.
Paul Parker moved to accept the non-public minutes of 2-12-2007 as written, Bill Tsiros seconded. Motion passed with all in favor.
Paul Parker moved to accept the public minutes of 2-21-2007 as amended, Gerry McCarthy seconded. Motion passed with all in favor.
Paul Parker moved to accept the non-public minutes of 2-21-2007 as written, Bill Tsiros seconded. Motion passed with all in favor.
Paul Parker moved to accept the public minutes of 2-26-2007 as written, Bill Tsiros seconded. Motion passed with all in favor.
Paul Parker moved to accept the non-public minutes of 2-26-2007 as amended, Gerry McCarthy seconded. Motion passed with all in favor.
Public Input:
1. Sharon McKenney questioned if the Selectman knew if Joel Moulton had written the letter to NH DOT about the failed slope. Paula responded that she would check with Joel on his progress, but that she did know he did speak with Randy Orvis from the Conservation Commission.
2. Charlie King informed the Board that the homeowners association from Skyview Drive have some concerns with the lift station for their property and have contacted an attorney for assistance. Dale responded that he is aware of the situation and the association apparently was unaware that they needed to have maintenance scheduled on the lift station. Dale provided them a list of quality companies that could service them and suggested they establish a preventative maintenance schedule for their lift station. Dale also informed the Board that he received a letter from the association's attorney and he will forward it to the Selectman as well as get a copy of the original pump station Planning Board requirement for the Selectman.
Town Policy: Paul Parker moved to put the Water/Sewer Agenda item before the Town Policy discussion, Marty Gilman seconded. Motion passed with all in favor.
Water/Wastewater Issues:
1. Dale provided the Selectman with 3 bids for the cleaning of well #4. Gerry McCarthy moved to award the bid to Layne Christensen Company for $8258.00 to clean and redevelop well #4, Paul Parker seconded. Discussion followed that the screen is clogged with iron and that the wells are chosen for cleaning through a testing process. Motion passed with all in favor.
2. Sewer Use Ordinance Amendments - Dale presented an revised version of the Sewer Use Ordinances, in which he got the template from the State. He will get a copy to all the Selectman to review, so the town can hold a public hearing to adopt. This will give the town have a formal document to work with. Dale also needs these Ordinances as part of a requirement for permit/licensing requests. Paula questioned about the sewer connection requirement at 100 feet within a sewer line and it was discussed that this footage could be changed to suit the needs of the town. Dale also noted that he sent a copy of the draft to NH DES for their input.
3. Water/Wastewater Rates - Dale presented reports that showed the water department would have an estimated deficit of $37,388 in 2007 and the wastewater will be close as well. The Board after much discussion were in consensus to hold the annual expenditures as close to the projected revenue as possible and if there is a deficit then it will have to be covered with the fund balance.
Paul Parker moved for a 5 minute recess, Gerry McCarthy seconded. Motion passed with all in favor. 8:05pm. Meeting reconvened at 8:15pm.
Town Policy:
Bill Tsiros drafted recommendations for changes/additions for 1-3-2, 1-3-3 and Pg. 7 paragraph F, included with these minutes. The Board was in agreement that it is good policy to hold employees accountable for their time and by recording when they have to go out of town for business this could be done more efficiently. The Selectman were also in consensus that each department head should post regularly scheduled work hours so that the public are aware of when they are available.
Paul Parker also brought forth written suggestions for 1-3-1 that would add a majority vote would suffice in the event that a board member was very ill or had to be excused due to conflict. The Board was in consensus that they were not willing to consider this change because they feel strongly it should take 4 votes to hire an administrator.
Paul Parker moved to forward Bill's suggestion with the Town Policy to legal for them to look over, Bill Tsiros seconded. Motion passed with all in favor.
Paul Parker moved to forward all suggested changes to the Town Policy to legal for advice, Marty Gilman seconded. Discussion followed that need to question legal if 1-10-1,d Historic District Commission can be left in the Policy for future use if needed, even though the Town does not currently have such a commission. It was also discussed to have Megan Taylor, Town Secretary make a draft policy with all the proposed changes so that one document can go to legal. Motion passed with all in favor.
Samco Grant Update: CDBG requires the Town to have the following documents; a Conflict of Interest, Code of Ethics and Financial Management Plan. Bill Tsiros moved to adopt and sign the Financial Management Plan for the CDBG grant for Samco, Paul Parker seconded. Motion passed with all in favor.
Bill Tsiros moved to adopt and sign the Code of Ethics for the CDBG grant for Samco, Paul Parker seconded. Motion passed with all in favor.
Bill Tsiros moved to sign the Authorization to Submit Payment Requests with at least four signatures, Marty Gilman seconded. Motion passed with all in favor.
Bill Tsiros moved to have the Chair sign the Employment Commitment Agreement when it comes in to the Town Office, Paul Parker seconded. Motion passed with all in favor.
Bill Tsiros moved to have the Chair sign the Sub recipient Agreement when it comes in to the Town Office, Paul Parker seconded. Motion passed with all in favor.
Updates/Correspondence:
1. Marty reported that the doors for the Old Town Hall have been ordered.
2. Marty questioned why most of the purchases done by the Town Barn are not done at NAPA in Farmington. It was discussed that some taxpayers are concerned that their is a dispute with town personnel and NAPA. Paula responded that she has questioned Joel Moulton in the past about this and he responded that he compares prices between multiple vendors and chooses the least expensive vendor so to save the taxpayers money and keep within his budget.
3. Marty questioned why the sidewalks have not been plowed and stated that residents have a difficult time patronizing downtown businesses when they can't get over the snow banks. Paula responded that she believes the sidewalks were being plowed tonight.
Paul Parker moved to go in non-public session under RSA 91-A:3.2.a, Gerry McCarthy seconded. Roll Call - Marty Gilman (yes), Bill Tsiros (yes), Paula Proulx (yes), Paul Parker (yes) and Gerry McCarthy (yes).
Gerry McCarthy moved to adjourn, Paul Parker seconded. Motion passed with all in favor.
Meeting adjourned at 10:17pm.
Respectfully Submitted,
Brandy Sanger
Recording Secretary
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Chairman, Paula Proulx Vice-Chairman, Paul Parker
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Martin Gilman William Tsiros
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Gerald McCarthy
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